Privacy Policy

1. Introduction

Dundee Data Meetup is committed to protecting your privacy and handling your personal data responsibly.

This Privacy Policy explains how we collect, use, store, and protect personal data when you engage with Dundee Data Meetup, including when you attend events or register for tickets.

This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Dundee Data Meetup is a volunteer-run, not-for-profit community group based in Dundee, Scotland.

For the purposes of data protection law, the Dundee Data Meetup organisers act as the data controller for personal data collected in relation to our events and communications.

3. What Personal Data We Collect

We may collect and process the following types of personal data:

• Name
• Email address
• Ticket and event registration details (e.g. attendance history, catering requirements)
• Communication preferences
• Any information you voluntarily provide when communicating with us

We do not intentionally collect special category data.

4. How We Collect Personal Data

Personal data is collected when you:

• Register for an event using our ticketing platform
• Contact us by email
• Engage with us regarding event organisation or logistics

5. How We Use Your Personal Data

We use personal data to:

• Manage event registrations and attendance
• Communicate with attendees about events, including updates or changes
• Organise and run Dundee Data Meetup activities
• Meet legal or administrative requirements where applicable

We only use personal data where we have a lawful basis to do so.

6. Lawful Basis for Processing

Under UK GDPR, our lawful bases for processing personal data are:

• Consent, where you choose to provide your details
• Legitimate interests, where processing is necessary to organise and run community events and communicate with attendees

7. Third-Party Services

We use trusted third-party services to help us run Dundee Data Meetup:

Tito

We use Tito for event ticketing and attendee communications. When you register for an event, your personal data is processed by Tito in accordance with their own privacy policies.

Google Workspace

We use Google Drive and Gmail to store event-related information and communicate with attendees. Personal data stored in these systems is accessed only by Meetup organisers and is used solely for organising Dundee Data Meetup activities.

We do not sell or share personal data with third parties for marketing purposes.

8. Data Storage and Security

• Personal data is stored securely using reputable third-party services
• Access to personal data is limited to Meetup organisers who need it for organisational purposes
• We take reasonable steps to protect personal data from loss, misuse, unauthorised access, or disclosure

9. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including:

• Managing and reviewing past events
• Meeting any legal or administrative obligations

Data that is no longer required will be deleted or anonymised where practical.

10. Your Rights

Under UK GDPR and the Data Protection Act 2018, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your personal data
• Object to or restrict certain types of processing
• Withdraw consent where processing is based on consent

To exercise any of these rights, please contact the organisers by emailing dundeedatameetup@gmail.com.

11. Complaints

If you have concerns about how your personal data is handled, you have the right to raise a complaint with the Information Commissioner’s Office (ICO).

12. Changes to This Policy

This Privacy Policy may be updated from time to time. Any significant changes will be communicated publicly where practical.

13. Contact

For questions about this Privacy Policy or how your personal data is handled, please contact Dundee Data Meetup by emailing dundeedatameetup@gmail.com.